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Friday, March 27, 2020, 18:30 - 21:00

Notice to Regular Members of
General Membership Meeting
6:30pm, Friday, March 27, 2020.

Dear FCCJ Regular Members,

I hope this message finds you well.

As always every March, the FCCJ needs your support to pass the Club's Budget and Business Plan for next fiscal year for managing the Club.

This letter is the formal notice that a General Meeting of Regular Members will be held on Friday, March 27, 2020 in accordance with Article 16 of the Articles of Association. The meeting will be held at the Club in the Marunouchi Nijubashi Building (5th floor). Dinner and drinks will be provided from 6:30 PM, with the meeting formally opening at 7:00 PM.

Together with separate email about the GMM, you will find a package of materials explaining the voting process, including the option of filing an absentee ballot or proxy.

If you cannot attend the GMM in person, I urge you to participate by casting an absentee ballot or assigning a proxy. Absentee votes and proxy notices count towards reaching the all-important quorum for a meeting. If we don't form a quorum on March 27, we can't pass the Budget; if we can't pass the Budget, we can't run the Club.

The agenda for the meeting will be:
(1) That the proposed FY2020 Budget be approved.
(2) That the proposed FY2020 Business Plan be approved.
(3) Election of Directors
Note: Full text of statements for those candidates will be available early next week.

Please see separate email about the GMM with the attached documents for details.

I stress that we need at least one-half of the Regular Membership for the General Membership meeting to reach a
quorum.

If you cannot attend the meeting, you can still participate. There are two options:

a. Send an Absentee Vote by e-mail, fax, post, or in person
b. Assign a Proxy to another Regular Member or to the Chair of the meeting

As you will be aware, the FCCJ has had repeated problems establishing a quorum for General Membership Meetings, so I do urge you again to exercise your right to vote.

Best regards,

Khaldon Azhari
President
FCCJ

 

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